Director of Finance & Administration

TUTAPONA

Remote, but Twin Cities area or southern Wisconsin preferred

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Tutapona is a Christ-centered organization that works with some of the world’s most war-affected communities to provide quality mental health services. Since 2008, they have supported more than 50,000 people in their journeys to emotional recovery and are seeing exciting results among program participants with a measurable reduction in their trauma symptomology, increased well-being, and resilience to face future challenges.


The Director of Finance & Administration is responsible for providing overall financial and administrative management for the U.S. and International offices.

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HISTORY

In 2008, Carl and Julie Gaede, psychotherapists from Wisconsin, moved to Northern Uganda. With a passion to help people affected by the emotional impact of war find emotional healing from their experiences, Tutapona—a Swahili word meaning, ‘We will be healed’—was born. Not only is it the name of the organization, it is a phrase that is heard resonating through refugee and Internally Displaced People (IDP) camps. It’s a bold declaration of things to come.


Uganda had suffered years of civil war and unrest at the hands of the Lord’s Resistance Army, leaving widows and orphans in its wake. The physical and emotional scars ran deep, but with hope, a community, once unified by pain, can become a community unified in healing through group-based mental health programming. Today, Uganda is one of the top 3 refugee receiving nations in the world. Tutapona continues to work in 4 locations in Uganda to provide targeted, culturally relevant quality mental health support to some of the 1.4 million people registered as refugees.


In 2016, in response to the attempted genocide of the Yazidi people, the war on ISIS, and the Syrian refugee crisis, they set up the first Tutapona office in the Middle East in Duhok, Kurdistan, Northern Iraq. These recent crises, combined with the slaughter of 50,000 Kurds in the eighties under the regime of Saddam Hussein, have caused significant damage to social structures and to individual mental health in the region.


The group-based mental health programming has had notable success in several camps there, helping families and communities overcome barriers and experiences that have made them feel hopeless, bitter, and forgotten.


In September 2018, Tutapona launched their mental health program written specifically for children living as refugees. The Heroes Journey was written to help children work through their experiences using Post-Traumatic Growth strategies. Despite extraordinarily high adversity, with the right tools and access to safe places to process, those who have experienced significant challenges and events can not only develop resilience but have the potential to grow and live more fulfilled lives.

MISSION & VISION

Tutapona is a Christ-centered organization that facilitates emotional healing through mental health services for people impacted by war and conflict. Their vision is to bring healing and hope in order to restore relationships, build peaceful communities and glorify Christ.


Tutapona has been working with forcibly displaced people affected by war and conflict in Uganda since 2008, and Kurdistan, Iraq since 2016. Since the beginning, more than 50,000 people have taken part in their mental health programs. They are seeing exciting results among participants, with a measurable reduction in their trauma symptomology, increased well-being, and resilience to face future challenges. Mental health impacts every aspect of life from family, livelihood, education, physical health, and community relationships. They seek to empower individuals and communities to not only overcome hardships but to thrive because of them.


Tutapona follows Jesus’ example of all-encompassing love for everyone. Their values are:


  • INTEGRITY—We strive for consistency between words, beliefs, and the reality of how we conduct ministry. We are committed to excellence and providing the best support we can for our clients. We choose to be ethical in professional and business practices. We recognize that Tutapona’s resources are entrusted to us for the service of others and require competent, effective and accountable stewardship.

  • HOPE—We offer hope to the broken-hearted, restoring their vision for a fulfilling future.

  • COMPASSION—Compassion for individuals affected by war and conflict drives us to walk with them through their darkest moments. The staff embodies compassion for every story, every time.

  • RELATIONSHIP—We value relationship in the communities where we work and celebrate the uniqueness of each individual. We recognize that lasting change is only possible through relationships that transform. Internal relationships are healthy and professional. We remain patient with setbacks, strengthened by feedback, willing to forgive, humble in conflict and challenged to demonstrate Christ’s unconditional love to all.

  • COURAGE—We act courageously by taking risks as we step out in faith and go to difficult places. Clients need us to reach them where they are. Courage is informed by humility, defined by action and grounded in faith in a trustworthy God.

OPERATIONS & OFFICES

Tutapona is approximately a $1 million organization annually, with 30% of their revenues coming from monthly donors, 10% from major donors, and the remainder from grants and partners. Globally, they employ about 50 people, four of whom are based in the U.S. and Canada. Their USA-based office is in New Richmond, Wisconsin with international offices in Kampala, Uganda and Duhok, Iraq. The organization is governed by a seven-member Board of Directors and led by Founder & CEO, Carl Gaede.

PROGRAMMATIC ACTIVITIES

Group Programming

GROW is a community-based mental health program, which aims to improve the mental, emotional, behavioral, relational, and spiritual well-being of participants by fostering attributes that cultivate the right environment and conditions for growth to take place. The nine sessions are facilitated over a two-week period and designed for groups of approximately 20 people.


This curriculum is based on the therapeutic concept of Post-Traumatic Growth (PTG), which describes the experience of individuals whose development has “not only survived, but has experienced changes that are viewed as important, and that go beyond what was the previous status quo.” (Tedeschi, R., Calhoun, L., 2004). Participants are guided through a process that seeks to develop hope, belief, gratitude, kindness, and courage to forgive. GROW also utilizes elements of evidence-based practices, including Cognitive Behavioral Therapy and Solution Focused Therapy. The emphasis is not on retelling the difficult event itself, but rather is focused on the positive growth that can occur post-trauma.


Tutapona GROW program graduates across Uganda and Iraq have an average, self-reported symptom reduction of more than 45% in their Screen for Post-Traumatic Stress Symptoms (SPTSS) and an increase of 72.1% in the WHO-Five Well-Being Index.


A two-day follow-up program occurs three months after the conclusion of the program. It is designed to reinforce understanding of the key principles covered and allow Tutapona staff the opportunity to reconnect with the community and evaluate progress. The reports indicate that the reduction of symptoms and increase in well-being is maintained after that three-month period.


Heroes Journey is a child-focused, Post-Traumatic Growth program with an emphasis on positive growth. This curriculum is designed for war-affected children who are in the middle years of development (around ages 10-12) in East Africa and the Middle East. In Uganda, over 60% of the refugee population is under the age of 18 (UNHCR, 2018).


Despite extraordinarily high adversity, with the right tools and access to safe places to process, those who have experienced traumatic events can not only develop resilience but have the potential to grow and live more fulfilled lives. This two-week curriculum, led by local mental health professionals who guide groups of up to 20 participants through nine sessions that seek to develop hope, belief, gratitude, kindness, and the courage to combat shame and to forgive. Each session is highly interactive, utilizing child-friendly activities, games, stories, songs, play, and art, with the aim of improving the mental, emotional, behavioral, relational, and spiritual well-being of participants.

In addition, the Heroes Journey utilizes elements of Cognitive Behavioral Therapy, Mindfulness, and Shame Resilience Theory, among other interventions to empower participants to process their experience and develop positive coping practices. A critical facet of the program is the provision of coaching for parents and teachers to assist them to help empower children as they recover and develop after difficult life events. A follow-up celebration event is held approximately 3 months after the initial program to refresh key concepts and check on participant progress.


Individual Therapeutic Support Sessions

Individual therapeutic support sessions give participants space to process current or past hardships. Tutapona’s staff utilize training in cognitive behavioral therapy and grounding techniques to connect with the participants and offer practical ways to manage and reduce their stresses and symptoms.

For people in need of more specialized mental health support, staff actively facilitate referral pathways linking people of concern with psychiatric care, and other partner services, where available.


Program Efficacy

The Screen for Post-Traumatic Stress Symptoms (SPTSS) and Child PTSD Symptom Scale (CPSS) are brief self-reported questionnaires which help identify adults and children who have high levels of post-traumatic stress, and the World Health Organization -5 (WHO-5) Well Being Index is used to measure wellbeing among adults and children.


Each participant has the opportunity to fill in these two scales before and after they attend. This allows us to track change in trauma symptomatology and well-being and measure the effectiveness of the program. With these combined programs, they have seen a 55% reduction in SPTSS and CPTSS self-reported trauma symptomatology, and a 53% increase in self-reported well-being among program graduates. These results indicate that programming is having a significant positive impact in the lives of participants.


Partner Capacity Training & MHPSS Mainstreaming

These Mental Health and Psychosocial Support programs are provided to partner organizations and government personnel such as teachers and police to improve awareness and understanding of the prevalence and implications of trauma and other mental health variables in the refugee context. Topics include Trauma-Informed Care, De-escalation Techniques, Suicidal Behavior Awareness, and Self-Care. These sessions are well attended and support Tutapona’s goal of building capacity to address mental health concerns within the communities they serve.

Tutapona has had the privilege of working in partnership with other exceptional organizations in Uganda and Iraq. Specialized mental health work improves the efficacy of other critical refugee response work including education, health, and livelihood projects.


Continuing Education & Community Outreach

Out of a desire to raise the understanding of, and quality care for, psychological trauma in Uganda, Tutapona has launched a Certificate in Trauma and Adversity Intervention. This online program, run in partnership with Clarke University in Kampala, utilizes a network of experienced Mental Health Professionals across the globe, empowering students with world-class instruction in mental health support. The hope is that this will be the foundation of offering a full-fledged diploma program in the future.

OPPORTUNITIES & CHALLENGES

On average, Tutapona has seen over a 50% reduction of post-traumatic symptomology in their clients in Uganda and Iraq. This means clients are sleeping better, have better family and community relationships, motivation to pursue careers and make better economic choices, and plan for their future. They have seen reduced symptoms of anxiety, suicidal thoughts, isolation tendencies, insomnia, psychosomatic symptoms, PTSD, night terrors, and depression. There are self-reports of spiritual growth, increased hope, peace of mind, positive future outlooks. They have seen people giving back to their communities through self-motivated efforts creating peer support groups and reports from local officials of decreased tensions between conflicting tribes.


2019 saw substantial growth as they launched their children's curriculum called Heroes Journey in southwestern Uganda, provided programming in South Sudan for educators and refugees, continued the work in Uganda and northern Iraq reaching new communities in a new camp, and made the first steps toward expanding into Lebanon.


Tutapona has a sense of urgency to continue to respond to the needs of the broken-hearted. The organization is known for serving with love and compassion, and for being willing to go to the difficult places and do the hard things. They eagerly look forward to the future and anticipate many more people receiving mental health services through expanded work in the USA and Europe and continued work in Uganda and Kurdistan, Iraq.


The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting, and audit coordination for either a division or significant program area, and has preferably overseen a human resource function previously. He or she will be a hands-on and participative leader, overseeing the areas of finance, strategic planning and budgeting, human resources, administration, and information technology.


This individual will need strong servant-leadership skills as well as the ability to be strategic with implementation of long-term goals for the organization. Terms like administrator, financial acumen, strategic planner, integrator, and analytical best describe this individual. This is a tremendous opportunity for a strong financial and administrative leader to build on the success and strengthen the internal capacity of a respected organization.

POSITION PROFILE

Job Title: Director of Finance & Administration


Reports To: Chief Executive Officer

Direct Reports: Currently, an Administrative Manager. Future plans include HR and IT managers.

Location: Remote, but Twin Cities area or southern Wisconsin preferred


Reporting to the Chief Executive Officer (CEO), the Director of Finance & Administration (DFA) is responsible for providing overall financial and administrative management for the international office, overseeing the following areas: finance, strategic planning and budgeting, human resources, administration, and information technology. As a member of the Leadership Team, the DFA plays a critical role in strategic decision-making as Tutapona continues to build capacity and enhance quality mental health programming.


ESSENTIAL DUTIES & RESPONSIBILITIES

Financial Management

  • Faithfully execute the business plan, achieve or exceed planned profit and loss objectives.

  • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments; and oversee all financial, project/program and grants accounting.

  • Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the Board of Directors; assess any necessary changes.

  • Oversee and lead annual budgeting and planning process in conjunction with the CEO; administer and review all financial plans and budgets; monitor progress and changes and keep Leadership Team abreast of the organization’s financial status.

  • Manage organizational cash flow and forecasting.

  • Implement a robust contracts management and financial management/ reporting system; ensure adherence to the contract billing and collection schedule and that financial data and cash flow are steady and support operational requirements

  • Update and monitor all organization policies and accounting practices.

  • Partner with the CEO, Leadership Team, staff, consultants, and Board of Directors to analyze financial trends, ensuring the organization understands and seeks to achieve sustainability goals.

  • Effectively communicate and present critical financial matters to the Board of Directors.

  • Lead monitoring and development of consultant, sub-grantees, and vendor contracts.


Human Resources, Information Technology & Administration

  • Further develop Tutapona’s human resources, information technology, and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting.

  • Ensure that recruiting processes are consistent and streamlined.

  • Establish and manage a comprehensive training program to educate employees  regarding staff tools, policies, and procedures.

  •  Work closely and transparently with all external partners, including third-party vendors and consultants.

  • Oversee administrative functions to ensure efficient and consistent operations as the organization scales.


Qualifications, Education & Experience

  • Commitment to, understanding of, and compliance with Tutapona’s Mission and the National Association of Evangelical’s Statement of Faith, as well as all other policies and procedures.

  •  Minimum of Bachelor’s degree in finance, business or related field; ideally with MBA, CPA or related degree.

  • Experience with nonprofit financial accounting and reporting.

  • A minimum of five (5) years of broad financial and operations management experience.

  • A track record in grants management is preferred.


Knowledge, Skills & Abilities

  • High ethical standards, sound technical skills, analytical ability, good judgment, and strong operational focus.

  •  Strong working knowledge of non-profit finance and accounting practices.

  • Excellent people skills, with an ability to partner with a dynamic leadership team on  multiple continents.

  • Strong organizational development, personnel management, budget and resource development, and strategic planning skills.

  •  Strong problem-solving and critical thinking skills.

  • Ability to translate financial concepts to, and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.

  • Technology savvy, with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software.

  • Ability to be flexible and multi-task.

  • Ability to work within an ambiguous, fast-moving environment, while also driving  toward clarity and solutions.

  • Assist and perform any and all other duties as assigned.


Compensation & Benefits

  • Salary: $80,000 annually

  • Benefits: No benefits are currently provided, although addressing this will be a top priority for this role.

  • Vacation: Four (4) weeks.

  • Travel: Approximately one (1) international trip per year to visit field offices.

To learn more about the work of Tutapona, please visit their website at www.tutapona.com. To view their 2021 Summary Report, click here


If, after prayerfully reviewing this information, you sense this role and organization could be a good fit for you, please click on the APPLY NOW button below. If you know someone who may have an interest, please use the social media share and email buttons at the top.